Orders and Vouchers

All Coast Guard/Reserve/Guard and all Civilian Fellows must arrive with orders.  Reserve/Guard and Civilian vouchers must be settled by your respective organizations.  See our Coast Guard / Reserve / National Guard and Civilian Fellows page for more information.

All active duty orders and vouchers are required to be done using the Defense Travel System (DTS). You will be provided an itinerary 2-3 weeks before the start of your respective course. All stops on your itinerary must be reflected in your DTS order.  Return flights should not be scheduled before 1700 on the last day of class.  Capstone will fund Fri night’s lodging if a Sat departure is required.  Book roundtrip tickets so the government gets the best possible price.

**Local (DC Metro area) Fellows: you will have two orders, for the CONUS and OCONUS trip only.  (All other dates you will be in DC and not on orders – since you will be living at home)

**Out of town Fellows: you will have one order for the full course.

**Coast Guard / Reserve / Guard / Civilians: Capstone is not budgeted to pay your TDY costs. Please provide a set of orders once completed (but no later than the first day of class.)

ALL ORDERS:  Lodging should be $0 on all orders, Capstone will pay this separately.  Within course travel (CONUS and OCONUS trip) will be coordinated by Capstone (milair, use 0800 for a daily departure).  Transportation to and from Fort McNair/Andrews AFB is not provided.  Rental car is a unit funded expense.

**ACTIVE DUTY ONLY – Reserve, NGB, USCG and Civilian see above**

ORDERS and VOUCHERS

Capstone will provide Cross Organization (CrossOrg) funding 2-3 weeks before your course start date.

How does Cross Org work?  click… Cross Org Funding

Cross Orgs will be 14 CAPSTONE TVL.  Out of Town Fellows must provide a unit LOA for below unit funded expenses.

Fund Cites are not provided.

Expenses Covered by NDU

  • all lodging (all should be $0 in DTS, we pay with a CBA)

  • all perdiem for course dates

  • airline tickets to and from Washington DC (All travel within the course is coordinated by NDU)

  • ATM fees

  • taxi fees to and from airports only

  • baggage tips (at transportation terminals only)

  • laundry (not to exceed $2 per day CONUS only) Laundry is a reimbursement, not an entitlement so you get reimbursed what you spent, not a blanket amount.

Expenses Covered by Fellow’s Unit/Service

  • all rental cars and fuel

  • excess baggage

  • phone calls

  • internet usage fees

  • hostile fire / combat tax exclusion pay if applicable

  • home airport parking (Capstone will reimburse if airport parking is cheaper than taxi to/from airport, add info to DTS orders for review)

NDU does not reimburse airline tickets from the Norfolk or Camp Lejeune/Fort Bragg area due to their high cost (if tickets are $500 or less roundtrip, Capstone will fund).  Capstone will reimburse 2 days of a rental car, or POV mileage, in lieu of these tickets.